ContraVault AI's Advanced Search is much better than doing a generic "ChatGPT on our RFP document"

RedFox Security is a security-focused organization that regularly works through RFPs and bid documents where speed, structure, and accuracy directly impact how effectively teams can respond and collaborate.

Over the last few months, RedFox Security has been actively using ContraVault AI to streamline early-stage RFP work – especially on larger, more complex documents – so teams can move faster without losing clarity or consistency.

In a workflow review, Dhruv (Tech Solutions Architect) and Hardik (Digital Marketing Manager) met with the ContraVault team to share what's working, what has changed operationally, and where they see the highest value.

This case study focuses on two proof points: Synopsis and Advanced Search, framed in a challenge → solution → results style.

Before ContraVault AI, RedFox Security used to bid on RFPs manually. That meant hours of effort every time an RFP arrived – reading through documents, pulling key details, rewriting into a shareable format, and then aligning internally and externally.

Manual workflows introduced two predictable problems:

• Slow turnaround: Building a synopsis took hours, delaying internal clarity and stakeholder alignment.
• Inconsistent understanding: When clauses were found manually and interpreted in isolation, context across pages could be missed – causing room for interpretation errors and back and forth.

As RFP size increases, both of these problems compound. RedFox Security needed a workflow that could make early-stage RFP understanding faster, repeatable, and easier to share.

RedFox Security implemented ContraVault AI as the foundation layer for RFP review – using it to establish structure upfront, reduce manual work, and improve the quality of interpretation through tender-grounded search.

Workflow shift: "Use AI outputs that are structured and shareable by default"

RedFox Security emphasized that ContraVault AI improved the "root structure" of how RFP information is prepared and shared. When synopsis and clarification outputs are sent to partners (including stakeholders abroad), the format is now cleaner and more consistent than earlier manual versions.

Instead of spending time building structure from scratch each time, the team starts with a standard output that can be exported and circulated directly.

Standardized first: Synopsis generation

RedFox Security identified Synopsis as the most-used capability – the one the team repeatedly comes back to.

• Earlier, synopsis preparation was manual and took ~2–3 hours on average per document.
• Now, the same synopsis work is completed in ~5 minutes, and is exportable in PDF, enabling faster circulation without reformatting.

This change is not just about speed – it removes repetitive human effort from a process that has to be done consistently for every RFP.

Strong adoption: Advanced Search

RedFox Security also highlighted search as a key differentiator in real bid work.

In the review, RedFox Security noted that ContraVault AI's Advanced Search is much better than doing a generic "ChatGPT on our RFP document."

That statement reflects a deeper point: RedFox Security is not using AI as a general assistant – they are choosing a system designed for RFP interpretation, where teams can locate the right section faster and review it with clearer context.

This matters most on larger documents, where manual navigation and ad hoc prompting can slow teams down and increase the risk of missing clause dependencies.

RedFox Security reported measurable workflow improvements after adopting ContraVault AI:

• Synopsis turnaround: ~2–3 hours → ~5 minutes per document
• Efficiency gains (especially on larger documents): reduced manual effort and lower manpower required in early-stage RFP review
• Search quality: a clear shift away from generic "ChatGPT on PDF" usage toward ContraVault AI's purpose-built Advanced Search
• Stakeholder-ready outputs: synopsis and other outputs exported in PDF/Excel, making it easier to share internally and with external partners in a consistent format

RedFox Security's adoption reinforces a core truth about RFP bidding work: early-stage understanding is where teams either gain momentum – or lose days.

ContraVault AI's value here is not limited to time savings. It creates a repeatable operating workflow where teams move from:

"How do we compile this?"

to

"We already have a structured view – now what should we do next?"

That shift enables faster decision-making, cleaner collaboration, and higher confidence in interpretation – especially as document sizes and bid complexity increase.