Proposal Drafter - AI-Powered Bid Proposal Writer for Construction RFPs
Draft complete, compliant proposals in hours - not weeks.
ContraVault AI transforms shredded RFP requirements into draft responses, compliance matrices, and formatted proposals - giving your bid team a running start.
The Challenges
Manual pre-bid clarifications slow down pursuit teams and leave critical issues unresolved:
Proposals take weeks of manual assembly
Teams spend 2–3 weeks pulling boilerplate content, compliance tables, resumes, and project sheets together.
Inconsistent tone and formatting
Different contributors write in silos, leading to disjointed language and unpolished final submissions.
High risk of missing compliance items
Unanswered requirements, mismatched templates, or forgotten forms can sink the proposal after weeks of effort.
Rework burns capacity
Last-minute rewrites to meet owner formats (DOT, utility, higher-ed, federal) eat up valuable estimating hours.
What Makes Our Proposal Drafter Unique
Built for AEC, tailored for precision - every decision backed by logic, not guesswork.
AI-Generated Proposal Drafts
AI builds draft responses mapped to every requirement from the RFP Shredder.
Specification-First Approach
Creates matrices and tables to ensure every requirement has a response or cross-reference.
Content Library Integration
Pulls boilerplate (safety, QA/QC, insurance, staffing, past projects) from your company library.
Owner-Ready Formatting
Outputs in the formats agencies expect: DOT tables, federal SF forms, municipal checklists, higher-ed templates.
Editable & Collaborative
Drafts are starting points — your team can refine, add nuance, and finalize quickly.
How Proposal Drafter Works
Feed requirements from RFP Shredder
ContraVault AI pulls every requirement and compliance item into a structured matrix.
Auto-draft proposal skeleton
AI generates a proposal structure aligned to the RFP's requested sections — executive summary, project approach, compliance tables, resumes, and certifications.
Populate with company content
Pull in approved templates: safety program, QA/QC, project sheets, resumes, and certifications. AI auto-fills standard language and links back to citations.
Ensure compliance coverage
Proposal Drafter creates a requirement-to-response compliance matrix — no line item left unanswered.
.svg)
Experience how quickly ContraVault AI turns massive RFPs into Submit-Ready proposals.
Experience how quickly ContraVault AI turns massive RFPs into Submit-Ready proposals.
Frequently Asked Questions
Got more questions? We're here to help.
What is ContraVault AI, and how does it work?
How does ContraVault AI help increase my chances of winning RFPs?
How long does it take to analyze a RFP with ContraVault AI?
What types of RFPs can ContraVault AI handle?
Ready to take your bidding to the next level?
Discover how AI can streamline RFP document analysis, uncover non-standard clauses & boost success rates.